Club Leader Onboarding!!

CONGRATULATIONS!!

Thank you for answering the call to serve as a Club Leader!

Whether this is your first year, or your twentieth, we’re here to help you prepare for a successful year of ministry.

Don’t worry about learning everything today. We’ll guide you one step at a time.

👇LET’S GET STARTED👇

STEP 1. Church Board Approval & Charter Application

The Club Director must first be officially approved by the local church board. The signed Charter Application with the information of the current club leaders is signed by the church board members and needs to be send to the Conference: Youth@wc.npuc.org

• Adventurer Charter Application – English / Español
• Pathfinders Charter Application English / Español
• Master Guide Charter Application English / Español

STEP 2. Complete the Background Check

Before requesting a YMMS account, both the Club Director and Club Secretary must complete a background check through Sterling Volunteers.

Important: After completing your background check, log in to your Sterling Volunteers account and review the “My Report” section. Confirm that your status is listed as “Eligible,” then make note of your background check completion date. You will need this date when completing Step 3.

For step-by-step Sterling instructions, please visit: volunteer section

STEP 3. Request or Reactivate YMMS Account

​Once the background check (step 2) has been completed, visit: www.nadyouth.com and click on the purple “Request An Account” button on the login screen. Follow the prompts, and if you have questions, please refer to detailed instructions available below.

***When you get to step 03 you will be asked to select an option from the list below***

• I already have a registered profile: This is for returning Club Directors and secretaries who need to reactivate their account for the new year. 
• I already have a registered profile, but I don’t have a login and password: This option is for those who have been registered previously as member of the club in YMMS, but are now becoming a new Director or Secretary for the first time.
• I don’t have a registered profile: This is for new Club Directors and secretaries who have never been in YMMS.

Important: Double check that all your information is accurate and matches exactly your information on Sterling Volunteer (Name + Last Name, DOB, SV Completion Date – Eligible).​

Requesting a NEW Account

01	02	03	04
Complete your Sterling Volunteers (Training and Background Check)  www.nadadventist.org/asv	Log into your Sterling Volunteers account and retrieve your Background Check Verification Date + verify your FIRST and LAST NAME spelling in your Sterling Volunteers profile.	Request your personal YMMS account through the PURPLE button at www.nadyouth.com *YMMS only supports FIRST and LAST names, do NOT use middle names during registration*	Email the office and wait for approval (7-10 business days)

REACTIVATE Returning user account

Option 1: If your Background Check is expired OR expiring in the next 60 days.

01	02	03	04
RENEW before proceeding. Log-in at  www.nadadventist.org/asv.  If you are having password or renewal issues: Call 1-855-326-1860	Visit www.nadyouth.com and DO NOT sign in.	Click on the PURPLE button. Select “I already have a registered profile” from the dropdown list, and follow the prompts.	Email the office to notify that you renewed your background check so that the SV date can be updated. Wait for approval of account (7-10 business days)

Option 2: If your Background Check is NOT expired NOR expiring in the next 60 days.

01	02	03	04
Visit www.nadyouth.com and DO NOT sign in.	Click on the PURPLE button.	Select “I already have a registered profile” from the dropdown list, and follow the prompts.	Email the office and wait for approval (7-10 business days)

STEP 4. Wait for Conference Approval

After submitting your YMMS account request, the Conference will review and process your application. Please allow up to five (7) business days for approval.  

Send an email notification to youth@wc.npuc.org after submitting your request so we can send you an update about the process.

STEP 5. Recruit your Staff and Get Them Ready

​Once you have a few volunteers lined up, ask them to complete their background checks through Sterling Volunteers.

Before they begin, take time to review the instructions in the volunteer section so you can confidently guide them through the process and answer any questions they may have. If possible, choose a date for everyone to complete the process together. This makes it easier to provide assistance, troubleshoot any issues, and ensure that no one gets left behind.

Once each volunteer has completed their background check, ask them to provide you with a screenshot of the “My Report” section in their Sterling Volunteers account showing an “Eligible” result. Keep a copy of these reports for your club records.

Important: You will need each volunteer’s background check completion date when registering them in YMMS during the next step.

STEP 6. Finalize Club Registration

Once your YMMS account has been approved, you may log in to your account at www.nadyouth.com and proceed with the club registration process:
a. Update your information as prompted on your first log in.
b. Register club members (kids and staff) via Manual Registration or Online Registration.

For information and tutorials about the use of YMMS, visit: https://www.washingtonyouth.org/ymms/

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**Notes**